Job Description

 

Join an innovative team working together to close the wealth and opportunity gaps in underserved communities. Junior Achievement of Southern California (JA) offers medical, dental, and vision benefits, as well as a 401k match, partial cell phone reimbursement, mileage reimbursement for work-related travel, and the potential for an organization-wide bonus. The position offers 10 days PTO, 7 sick days, 10 holidays plus traditionally two weeks during the Los Angeles Unified School District’s winter break.

Position Description

Junior Achievement of Southern California (JA) seeks a proactive, exceptionally organized, detail-oriented, and enthusiastic Executive Assistant (EA) to provide direct support to the Chief Operating Officer and (as directed) the President and CEO. Reporting to the Chief Operating Officer, the EA is responsible for several important administrative and operational functions. The EA will manage a rapid flow of work, handling many daily tasks spanning multiple projects, and must be extremely personable with internal and external constituents. The EA must be a reliable and creative self-starter and demonstrate sound judgment and discretion while also possessing a humble nature and high level of maturity, carrying out essential office functions and providing recommendations on improvement opportunities. Working with the President and CEO, the EA will liaise with the Board of Directors; the EA organizes and coordinates executive outreach and external relations efforts.

This position requires a passion for youth development and is an exceptional opportunity to work collaboratively with the entire JA staff to support and deliver on JA’s organizational mission and strategic vision. A successful candidate would possess excellent multi-tasking abilities, highly developed interpersonal skills, strong judgment, and tact, and find fulfillment in providing administrative, operational, and logistical support, helping to maximize the COO & CEO’s time, and ensuring the office is functioning smoothly, effectively, and efficiently.

This is a full-time in-office position. Some evening work is occasionally required.

Primary Responsibilities

• Complete a broad variety of administrative tasks, including entering and retrieving data from the BCRM system; doing research and composing informational briefs for meetings and special projects; and completing meeting material preparation (printing, organizing, and compiling documents for the COO, as well as for other members of the organization’s executive team, as directed)
• Serve as the administrative liaison to JA’s Board of Directors, including setting the yearly calendar of meetings and events, scheduling meetings, taking minutes, distributing materials, and coordinating logistics; ensure compliance in board matters, ensuring all necessary materials and information are up to date.
• Ensure supporters and event packages within the OneCause website are updated for each special event.
• Data entry into Excel to prepare accounts payable and cash receipts for entry to the Sage account system.
• Complete search on companies and individuals in the LA and OC areas for CEO follow-up for prospective partnerships.
• Assist the COO with special events logistics, including sponsor tracking and follow-up along with the day of the event set up, registration, and post-event follow-up. This may require evening or early morning hours.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and with excellence; follow through on projects, including special projects, to successful completion, often with deadline pressures.
• Complete a variety of office management tasks as assigned by the COO.
• Be a strong representative for the COO and the President & CEO.

Skills and Qualifications

• Undergraduate degree or equivalent preferred
• Exceptional organizational, interpersonal, and oral/written communication skills; strong attention to detail
• Ability to handle multiple tasks simultaneously, prioritize accordingly, juggle changing deadlines, and understand the nuances of supporting senior-level staff members.
• Two+ years of full-time, professional work experience preferred (directly relevant administrative support experience a plus), with the ability to self-start and self-manage with minimal supervision.
• Strong mission alignment and passion for empowering young people to succeed.
• Demonstrated ability to work well independently and effectively in a fast-paced environment (in person and virtually, now and in the future), being flexible and adaptable, accommodating last-minute changes, responding to a high volume of e-mail and phone inquiries while maintaining excellent customer service, accuracy, and prompt response time; lead projects and effectively prioritize time and tasks.
• Ability to work well in a highly collaborative team environment with proven ability to build strong relationships with individuals at all levels of an organization, as well as external constituents.
• Learns and grows from mistakes, course correcting, when necessary, promptly, and transparently
• Strong computer skills; Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher)
• Knowledge and experience with a CRM system, preferably Blackbaud (e.g., Raiser’s Edge); familiarity with accounting systems.

About Junior Achievement

(JA) Our mission is to inspire and prepare young people to succeed in a global economy. JA is the world’s largest organization dedicated to educating young people on financial literacy, workforce readiness, and entrepreneurship through programs taught by trained corporate or community volunteers in schools and at after-school sites throughout the world. Together with our school, business, and community partners, Junior Achievement of Southern California draws on its 69-year history to prepare today’s youth for the workforce of tomorrow. Through our proven, hands-on programs and experiences, middle and high school students throughout Southern California learn how to manage their finances, launch their own businesses, make their college, and career goals a reality, and become future leaders. We engage volunteers from the business community who understand our students’ lived experiences and can guide them as they build their confidence and important life and workplace skills. By focusing on communities most in need of opportunity, we’re transforming students’ lives, making a lasting impact on their families, schools, and communities, and creating a more equitable society.

Corporate Culture Statement

We hire the best people, not just the best talent. We work together as one team to deliver our mission. We treat each other with respect, communicate clearly, value diverse opinions, and challenge the status quo in our quest for continuous improvement. We value our people and offer them competitive compensation/benefits, work flexibility, and purposeful professional/personal development opportunities. We treat all our stakeholders as important contributors to our goal of delivering on our mission. JA provides equal employment opportunities for all applicants. We do not discriminate against any individual or group of individuals on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, or veteran status. We encourage applications from candidates who can complement our diversity, equity, accessibility, and inclusion work by offering unique perspectives and understanding of issues impacting groups that have been traditionally underrepresented in the field.

The above position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship.

Junior Achievement of Southern California (JA SoCal) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. In addition to federal law requirements, JA SoCal complies with applicable state and local laws governing nondiscrimination in employment in every location in which JA SoCal operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

JA SoCal expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of JA SoCal’s employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Please let us know the earliest you could start, either as a set date, or as a function of days/weeks/months after an offer is made, if unsure please indicate "unsure".
• Will you be able to/ willing to comply with our policy requiring staff to be vaccinated for COVID-19 (with exemptions permissible for medical reasons or sincerely held religious beliefs)?
• Are you willing to work mostly regularly in-person, in our HQ office in the Burbank area of Los Angeles, with some structured flexibility to choose your location of work either in the office or remotely on Fridays?
• Desired Pay
• In a few sentences, please tell us what excites you about this position.
• In a few sentences, please explain your qualifications for the needs of this position.

Work Location: In person

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