POSITION SUMMARY

 

This position brings a balance of technical knowledge and people skills in support of the improvement, implementation, and maintenance of progressive and functional Human Resources systems and processes. It serves as the point of contact for systems in all business units and assists with ensuring data integrity and efficient process execution. The ideal candidate will have a knack for noticing the details, but a clear view of the big picture; keeping in mind how systems and processes impact our students and employees.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

 

DUTIES & RESPONSIBILITIES

Human Resources/Payroll Systems & Processes

• Plans, analyzes, designs, and coordinates the activities and tasks of the computerized human resources (HR)/payroll data systems
• Oversees the development and implementation of human resources/payroll software
• Manages projects and schedules maintenance
• Coordinates the development and implementation of human resources software, work plans, schedules and maintenance procedures
• Researches, analyzes and determines compatibility of upgrades and enhancements to the HR data system including testing of data for system integrity
• Responsible for evaluating issues which impact Banner HR modules or processes, forms, etc.
• Researches, detects and evaluates any issues with the HR system making adjustments and recommending any procedural changes necessary for system integrity and efficiencies
• Provides analysis, coordination and input on the development of HR modules/screens
• Designs reports for HR systems; conducts analysis of HR systems; oversees the design of new forms and reports; coordinates with software vendors in HR functional, technical and contract issues
• Provides technical knowledge of the system and recommends/implements changes to the system based on user needs and state and federal laws
• Coordinates, implements and maintains system integration/interfaces with payroll, position control, student, financial aid, and financial systems making oversees changes/additions to rule and validation tables
• Establishes and maintains HR data systems security levels to be assigned to users
• Reviews HR/Payroll processes for efficiencies and improvements, leads projects
• Act as a technical advisor for other HR functions, data, process, and system best practice. such as benefits administration; payroll system functions, adjunct/hourly hiring processes/procedures and legacy system information retrieval

System Maintenance and Support 
Functional Support

• Provides functional support to assigned staff and acts as a lead in varying projects
• Analyzes, researches, implements, tests and documents HRIS payroll processes

Planning

• Assists in the planning, coordination, and maintenance of the HRIS Payroll related systems
• Investigates emerging technologies or applications and identifies opportunities

System Testing

• Reviews, analyzes and evaluates existing Payroll related system (Banner, Evisions). upgrades and patches and coordinating implementation with IT in concert with IT’s upgrade calendar; develops, coordinates, and conducts related test plans; review test results and identifying necessary changes, communicates findings to necessary parties
• Performs other system testing activities as needed

System Maintenance

• In partnership with system users and customers, responsible for system configuration support including maintaining and updating rule and validation tables affecting the HRIS payroll -related systems
• Evaluates and recommends ongoing best practices to ensure compliance

Project Coordination

• Serves as liaison with Information Technology in resolving configuration and related problems and/or implementing functionality changes
• Collaborates with users and information technology professionals to resolve issues and develop solutions
• Assists with automating HR Payroll related processes and procedures

Data Management, Reporting, & Compliance

• Serves as HRIS Data Custodian – overseeing: 
• Access and permissions for HRIS and related systems; grants access in accordance with appropriate internal controls and segregation of duties protocols
• Access and permissions for department shared drives in accordance with appropriate internal controls and “need to know” analyses
• Access to departmental confidential information 
• Conducts system audits and studies to monitor compliance with HR policies, procedures and applicable laws and regulations; reviews and keeps abreast of new materials and HR system manual upgrades
• Oversees department processes and report writing
• Prepares data and statistics for administration dealing with negotiations, complaints, hearings, and arbitration processes; regulatory agency reports, and reports/information for college staff; prepares state/federal reports/surveys
• Creates reports, compiles statistical data, and performs data analysis for employee relations/bargaining teams upon request—including compilation of sensitive and confidential information
• Creates spreadsheets, salary schedules, and statistical data for Employee Relations/Executive teams upon request

 

CANDIDATE QUALIFICATIONS

 

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

Associates Degree
-AND-
At least 4 years of experience in project coordination, data mining, report development, and technological knowledge sufficient to perform job duties
-AND-
Experience in Human Resources

-----OR-----
 
Bachelor’s Degree
-AND-
At least 2 years of experience in project coordination, data mining, report development and technological knowledge sufficient to perform job duties
-AND-
Experience in Human Resources
 
------OR-----
 
Any combination of education and experience sufficient to perform the job's essential duties as listed.


Core Competencies

• Comprehensive working knowledge of integrated/automated payroll/HR systems and practices. 
• Knowledge of applicable federal and state wage and hour laws and regulations related to payroll and HR. 
• Understanding of general and specific Human Resources and Payroll practices and ability to apply problem-solving techniques. 
• Excellent analytical skill and problem solving skills, including innovative thinking. 
• Excellent customer service and communication skills; ability to effectively communicate complex information to individuals from diverse backgrounds and cultures.
• Ability to train and guide functional users. 
• Advanced computer skills including spreadsheets, databases and knowledge of computerized systems. 
• Ability to evaluate and analyze system capabilities and the ability to develop and improve systematic procedures. 
• Ability to generate and review complex documents in any or all of the following areas: record management, human resources records compliance, labor agreements, and personnel/payroll systems maintenance. 
• Ability to understand and generate reports. 
• Working knowledge of collective bargaining agreements, regulatory compliance issues, problem solving, & investigation skills.

Preferred Qualifications

• Experience working with the administration of computerized payroll, employee benefits, human resources information or related systems
• Two years of experience with data analysis
• Demonstrated experience planning & managing projects through implementation
• Experience working in Higher Education
• One year of supervisory experience or possession of employee development certification
• Experience with Ellucian Banner

 

ADDITIONAL INFORMATION

 

SCHEDULE & MODALITY

Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position may be performed remotely.

TERMS OF EMPLOYMENT

• This is a 100%, 12-month exempt assignment of the C3 band and grade
• This position has a 1-year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. 

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

View our CTE Program Summaries & Admission Requirements (Download PDF reader).

Chemeketa Community College prohibits unlawful discrimination based on the following:

• Race
• Color
• Religion
• National Origin
• Sex
• Marital Status
• Disability
• Protected Veteran Status
• Age
• Gender
• Gender Identity/Expression
• Sexual Orientation
• Pregnancy
• Whistleblowing
• Genetic Information
• Domestic Abuse Victim
• Expunged Juvenile Record
• Injured Workers
• Protected Hairstyle (CROWN Act)
• Victims of Domestic Violence (Sexual Assault, Stalking, and/or Harassment)
• Political Affiliation or Belief
• Tobacco Use During Work Hours

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with the individual’s rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. 

For concerns, inquires or complaints regarding student disability accessibility and accommodations contact:
Section 504/ADA Coordinator Students
Karen Alexander, Director, Student Accessibility and Testing Services
503.399.5276

Section 504/ADA Coordinator Employees  
For concerns, inquires or complaints regarding employee disability accessibility and accommodations contact:
Patrick Proctor, Associate Vice President, Human Resources
503.315.4586

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, contact the Title IX coordinator, Jon Mathis at 503-584-7323, 4000 Lancaster Dr. NE, Salem, OR 97305, or http://go.chemeketa.edu/titleix. 

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.315.4586, 4000 Lancaster Dr. NE, Salem OR 97305.  

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600. 

To request this publication in an alternative format, please call 503.399.5192. For language access please call 503.315.4586 or email patrick.proctor@chemeketa.edu.