Senior Administrative Assistant
Job Description
Full job description
The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education, and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2021-2022 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
KEY FUNCTIONS
Faculty Support
a. I ndependently plan and manage work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.
b. Arrange all travel preparations, scheduling airline reservations and hotel accomodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.
c. Maintain faculty extramural development leave and staff development funds (PRS).
d. Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.
e. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.
f. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.
g. Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software..
General Administrative Support
a.Takes and transcribes dictation, composes office correspondence consisting of letters, reports, and presentation of information relative to medical/educational/research topics.
b.Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame.
c.Types manuscripts in the proper format according to journal guidelines / author instructions.
d..Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Greets visitors by name and offers information in polite, professional manner.
e.Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s).
f. Prepares transcribed Primary Medical Evaluations (PMEs) for assigned physician(s) for Thursday's Planning Conference.
g. Responsible for notifying administrative office of own time away from office, to include detailed coverage information.
Education Required: High school diploma or equivalent.
Experience Required: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.
Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
KEY FUNCTIONS
Faculty Support
a. I ndependently plan and manage work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty.
b. Arrange all travel preparations, scheduling airline reservations and hotel accomodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly.
c. Maintain faculty extramural development leave and staff development funds (PRS).
d. Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch.
e. Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles.
f. Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence.
g. Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software..
General Administrative Support
a.Takes and transcribes dictation, composes office correspondence consisting of letters, reports, and presentation of information relative to medical/educational/research topics.
b.Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame.
c.Types manuscripts in the proper format according to journal guidelines / author instructions.
d..Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Greets visitors by name and offers information in polite, professional manner.
e.Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s).
f. Prepares transcribed Primary Medical Evaluations (PMEs) for assigned physician(s) for Thursday's Planning Conference.
g. Responsible for notifying administrative office of own time away from office, to include detailed coverage information.
Education Required: High school diploma or equivalent.
Experience Required: Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.
Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 172272
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 45,000
- Midpoint Salary: US Dollar (USD) 56,500
- Maximum Salary : US Dollar (USD) 68,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: Yes
- Science Jobs: No
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